Full guidance to support you through arranging your APCM is in the Church Representation Rules, revised in 2022. These Rules replace the 1969 edition, along with all subsequent amendments.
If you’re experienced and have come to Parish Resources for a refresher, or for a form or two, take a look at this at-a-glance guide of the key things to consider:
Preparation of Electoral Roll
The Electoral Roll should be revised annually. Every sixth year the preparation of new church electoral rolls takes place, which means that everyone must come off the roll and re-apply. The next occasion for the preparation of new rolls is 2025.
Following the new Church Representation Rules, names no longer need to be removed from the roll during the course of the year; this only happens at the annual revision. Names can continue to be added to the Electoral Roll throughout the year.
These forms have been amended to include privacy notices relating to the UK General Data Protection Regulations (UK GDPR).
After the completion of a revision of the roll of a parish, the PCC must publish the roll for at least 15 days before the APCM, and no more than 28 days. Rolls may be published electronically or on paper. The roll as published must include every name entered but no other personal data such as addresses.
Other APCM Forms
Forms for an Annual Parochial Church Meeting can be found below. Versions are provided in both Word and pdf. The word files can more easily be edited locally.
- Form for advertising the Annual Meeting in word and as a pdf
- Form for notice for election of churchwardens in word and as a pdf
- Form for nomination for Churchwardens in word and as a pdf
- Form for nomination of Deanery Synod members in word and as a pdf
- Form for nomination of PCC members in word and as a pdf
- Form for notification of election results in word and as a pdf
These nomination forms contain a declaration for newly elected trustees, being: (i) confirmation of trustee eligibility (i.e. non-disqualification under charity law) for all trustees to sign; and (ii) a Fit and Proper Person declaration. You should receive this from all PCC members, including those who are ex-officio or serving following Synodical election. This can be done by using our Trustee Eligibility and Fit and Proper Persons Declaration available in Word.